Company: The Textile Institute

Job Title: Senior Events Administrator

Location: St James’ Buildings, 79 Oxford Street, Manchester. M1 6FQ

Hours: 21 hours 

Annual Salary:       £23,133 to £26,000 per annum (full time equivalent), pro rata.

Actual Salary:  £13,880 to £15,600 per annum.

We are looking for a proactive and organised Senior Events Administrator to support the planning, administration, coordination, and successful delivery of a diverse programme of events across The Textile Institute.

Working closely with colleagues, committees, partners, and suppliers, you will coordinate events from initial planning through to delivery and evaluation. This is an excellent opportunity for someone with around two to three years’ experience in event administration/coordination who is looking to develop their career within an international membership organisation.

Working as part of a small and supportive team, your role will be to lead the planning, administration and coordination of events aligned to the Institutes strategic plan, working closely with the Office Manager to ensure cost effectiveness of the events portfolio, including but not limited to the AGM, Awards Presentation, Conferences, Exhibitions, Parliamentary Lunch, Seminars, The Textile Institute World Conference, Short Courses, Tradeshows, and other events delivered by or in partnership with The Textile Institute.

Key Responsibilities

Event Planning and Delivery

• Lead the planning and delivery of Textile Institute events portfolio, ensuring they are organised and administered efficiently, and delivered to a high professional standard.
• Act as the main point of contact for event venues, suppliers, and external partners throughout the planning process.
• Lead the delivery of the Textile Institute World Conference, working closely with conference partners to monitor timelines and ensure branding and event requirements are met.
• Coordinate venue bookings, accommodation, travel, catering, audiovisual requirements and delegate logistics.
• Prepare and administrate all event documentation including but not limited to schedules, attendee lists, speaker information, delegate packs, and briefing notes.
• Attend Institute events to oversee on-site delivery, including delegate registration, supplier coordination and ensuring the smooth running of the event.
• Collect delegate feedback and prepare post-event reports, identifying opportunities for continuous improvement.
• Maintain accurate event records, budgets, and project plans.

 

Event Marketing and Communications

• Plan and deliver the promotion and marketing of events through email campaigns, social media, and the Institute website.
• Create engaging event content for newsletters, member and subscriber communications and digital channels.
• Design and produce print and digital promotional materials, including leaflets, brochures, social media graphics, and other marketing assets.
• Produce promotional materials for upcoming events in collaboration with colleagues and wider Textile Institute stakeholders.
• Drive the promotion of Institute activities through partner organisations and membership networks.
• Update event webpages and maintain the Institute’s online calendar of events.

Business Development, Partnerships & Stakeholder Engagement

• Build and maintain positive working relationships with members, speakers, guests, sponsors, exhibitors, and suppliers.
• Identify, develop, and maintain sponsorship and partnership opportunities for Institute events and activities.
• Work proactively with Corporate Members, Sections and Special Interest Groups to coordinate, promote, and support their events, providing marketing, design and administrative assistance where required.
• Develop relationships with potential partners and stakeholders to increase engagement with Institute activities and events.
• Identify opportunities to enhance member engagement, participation and value through Institute events, partnerships, and collaborations.
• Support the growth of the Institute’s networks by developing strong relationships with industry, academic and professional partners.
• Develop and coordinate the development of new training opportunities with colleagues and external partners.
• Identify and develop new training opportunities in collaboration with colleagues, members, and external partners.

Budget Management

• Prepare and monitor event budgets to ensure events are delivered within agreed budgets.
• Process event-related invoices and purchase orders.

Key Responsibilities

Event Planning and Delivery
• Lead the planning and delivery of Textile Institute events portfolio, ensuring they are organised and administered efficiently, and delivered to a high professional standard.
• Act as the main point of contact for event venues, suppliers, and external partners throughout the planning process.
• Lead the delivery of the Textile Institute World Conference, working closely with conference partners to monitor timelines and ensure branding and event requirements are met.
• Coordinate venue bookings, accommodation, travel, catering, audiovisual requirements and delegate logistics.
• Prepare and administrate all event documentation including but not limited to schedules, attendee lists, speaker information, delegate packs, and briefing notes.
• Attend Institute events to oversee on-site delivery, including delegate registration, supplier coordination and ensuring the smooth running of the event.
• Collect delegate feedback and prepare post-event reports, identifying opportunities for continuous improvement.
• Maintain accurate event records, budgets, and project plans.

Event Marketing and Communications
• Plan and deliver the promotion and marketing of events through email campaigns, social media, and the Institute website.
• Create engaging event content for newsletters, member and subscriber communications and digital channels.
• Design and produce print and digital promotional materials, including leaflets, brochures, social media graphics, and other marketing assets.
• Produce promotional materials for upcoming events in collaboration with colleagues and wider Textile Institute stakeholders.
• Drive the promotion of Institute activities through partner organisations and membership networks.
• Update event webpages and maintain the Institute’s online calendar of events.

Business Development, Partnerships & Stakeholder Engagement
• Build and maintain positive working relationships with members, speakers, guests, sponsors, exhibitors, and suppliers.
• Identify, develop, and maintain sponsorship and partnership opportunities for Institute events and activities.
• Work proactively with Corporate Members, Sections and Special Interest Groups to coordinate, promote, and support their events, providing marketing, design and administrative assistance where required.
• Develop relationships with potential partners and stakeholders to increase engagement with Institute activities and events.
• Identify opportunities to enhance member engagement, participation and value through Institute events, partnerships, and collaborations.
• Support the growth of the Institute’s networks by developing strong relationships with industry, academic and professional partners.
• Develop and coordinate the development of new training opportunities with colleagues and external partners.
• Identify and develop new training opportunities in collaboration with colleagues, members, and external partners.

Budget Management
• Prepare and monitor event budgets to ensure events are delivered within agreed budgets.
• Process event-related invoices and purchase orders.
• Source competitive quotations from suppliers to ensure value for money.
Committee
• Coordinate the administration of the Events Committee, including preparing agendas, circulating papers, recording minutes, and managing follow-up actions.
• Build and maintain positive working relationships with Committee Members, Chairs, and volunteers to support effective collaboration and engagement.
• Act as a key point of contact for Committee Members, providing guidance, communication, and coordination support to help deliver committee activities.
• Maintain committee records, including membership details, roles, terms of office and succession planning information.

General
• Represent the Institute professionally when dealing with members, partners, suppliers, and stakeholders.
• Contribute ideas and recommendations to improve events, communications and member and stakeholder engagement.
• Undertake other duties appropriate to the role as required.
Desired Skills
Examples: Literacy, numeracy, team-working, use of ICT, work independently, timekeeping, problem solving etc.
• Experience within a charity, professional membership organisation, trade association, educational institution, or conference / events environment.
• Knowledge of social media and digital marketing.
• Experience using email marketing platforms such as Constant Contact.
• Experience supporting conferences or exhibitions.
• Understanding of committee administration and minute taking.
• Interest in textiles, manufacturing, education, or professional development sectors would be advantageous.
Desired Qualifications Examples: Must have English & Maths GCSE. Must have Degree in engineering. ICT qualifications desirable.
• Degree or professional qualification in Events Management, Marketing, Business Administration, Communications, or a related field and / or approximately two to three years’ experience coordinating events, conferences, or meetings.

Personal Qualities

• Excellent organisational and time management skills.
• Experience managing multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Excellent customer service and stakeholder management skills.
• Confident using Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Experience using CRM databases or event registration systems.
• Strong attention to detail.
• Ability to work independently and collaboratively.

A flexible approach to working to meet business needs.

• Sick pay
• Life insurance
• Company pension
• Smart / casual dress
• Health & wellbeing programme
• Work from home

Please forward your CV and covering letter to dcorbett@textileinst.org.uk